Quick Answer
What can you control in Calendar Settings?
Calendar Settings controls how your BizStackPro calendars work. From this area, you can manage availability, booking-widget steps, forms, payments, meeting details, groups, connected calendars, video conferencing, Google services, account preferences, and calendar-specific options.
Overview of Calendar Settings
Calendar Settings is the central area used to control how BizStackPro scheduling behaves for your business and your clients.
You can use these settings to define when appointments are available, what clients see during booking, which forms they complete, whether payments are collected, where meetings take place, and how external tools connect to the calendar.
Some options apply to individual calendars. Others apply to calendar groups, account-wide preferences, or individual users.
Calendar Settings can be used with personal calendars and group-based calendar types such as Round Robin, Service, Class, and Collective calendars.
Start with the setting that controls the problem
Missing time slots usually point to availability or connection settings. Booking-flow issues usually point to Forms & Payments. Incorrect descriptions or locations usually point to Meeting Details.
Calendar Settings at a Glance
Before You Begin
Review the purpose of the calendar before changing its settings.
- Identify which calendar or group needs to be changed.
- Confirm whether the setting is calendar-specific, group-specific, account-wide, or user-specific.
- Review the current booking link before making changes.
- Confirm the intended working hours and appointment duration.
- Identify any connected calendars or video-conferencing tools.
- Decide whether a form or payment step is required.
- Review existing appointments before deleting a group or calendar.
- Plan to complete a test booking after saving the changes.
Configure Forms and Payments
The Forms & Payments tab controls important parts of the client-facing booking process.
Reorder the Booking Widget Steps
You can change whether clients choose a date and time before completing the form or complete the form before selecting an appointment.
Open the Calendar
Go to Calendars → Calendar Settings and select the calendar you want to edit.
Open Forms & Payments
Select the Forms & Payments tab.
Reorder the Available Steps
Drag the Date & Time Selector and Form steps into the preferred order.
Review the Payment Step
When payments are enabled, the Payment step remains last in the booking flow.
Save and Preview
Save the calendar and open the booking link to confirm that the steps appear in the correct order.
Choose the order that reduces client confusion
Use the form first when client information determines whether the appointment is appropriate. Use date and time first when speed and simple scheduling are more important.
Configure Meeting Details
The Meeting Details area controls information such as the calendar description, meeting location, display details, and group assignment.
Customize the Calendar Description
Use the rich text editor to explain what the appointment is for, what clients should expect, and how they should prepare.
Select the Calendar
Open the calendar from Calendar Settings.
Open Meeting Details
Select the Meeting Details tab.
Edit the Description
Use the rich text editor to add headings, formatting, links, policies, preparation instructions, or other useful details.
Review the Meeting Location
Confirm whether the appointment takes place in person, by phone, or through a connected video-conferencing platform.
Review Group Assignment
For group-based scheduling, confirm that the calendar belongs to the correct calendar group.
Create and Manage Calendar Groups
Calendar groups help organize several calendars into one structured scheduling experience.
Groups can make it easier for clients to browse multiple services, appointment types, departments, or team-based booking options.
Open the Groups Area
Go to Calendar Settings → Groups.
Select Create Group
Click Create Group.
Choose a Template
Select either the Classic or Neo template.
Enter the Group Details
Add the group name, description, and other available display information.
Add or Arrange Calendars
Place the appropriate calendars inside the group and arrange them in the preferred display order.
Share or Embed the Group
Use the group action menu to access its scheduling link or embed code.
Review the deletion choice carefully
When deleting a group, BizStackPro may allow you to delete only the group while keeping its calendars or delete the group along with its associated calendars and appointments.
Calendar and Group Tab Actions
Use the three-dot action menus in the Calendars and Groups areas to manage existing scheduling assets.
Edit
Open the calendar or group settings and update its configuration.
Duplicate
Copy an existing calendar when a new calendar will use similar settings.
Move
Move a calendar from one group to another when its organization changes.
Deactivate
Temporarily stop a calendar or group from being used without immediately deleting it.
Delete
Permanently remove the selected calendar or group after reviewing the effect on appointments and related calendars.
Share or Embed
Copy a scheduling link or embed code for use on a website or other client-facing page.
Create a Calendar
A common team-based setup is a Round Robin calendar, but the correct calendar type depends on how appointments should be assigned.
Select Create Calendar
Open Calendar Settings and click Create Calendar.
Choose the Calendar Type
Select the calendar type that matches the intended booking process.
For team distribution, select Round Robin Booking.
Configure Meeting Details
Enter the calendar name, description, duration, location, and other meeting information.
Assign the Calendar to a Group
When the calendar should appear inside a group, select the appropriate group under Meeting Details.
Configure Availability and Team Members
Set the booking hours and assign the users who should receive appointments.
Save and Test
Save the calendar and complete a test booking before sharing the scheduling link.
Account and User Preferences
Some scheduling preferences affect the entire account, while others are controlled separately for each user.
Account Preferences
Account-level options can include the start day of the week, booking-widget language, and time format.
User Preferences
User-specific options can include custom meeting locations, connected calendars, and video-call preferences.
Confirm the scope before changing a preference
An account preference may affect every calendar, while a user preference may affect only one team member’s scheduling setup.
Connections Tab Overview
The Connections tab manages integrations used by BizStackPro calendars.
Manage Calendar Availability
Availability settings determine when appointment slots appear on the public booking calendar.
These settings can include working hours, time zones, appointment duration, buffer time, minimum notice, date ranges, and scheduling conflicts from connected calendars.
Open the Calendar Availability
Select the calendar and open its availability settings.
Configure Monday First
Set the correct hours for Monday or another representative workday.
Copy the Hours to Other Days
Copy the schedule to other days that use the same working hours.
Adjust Exceptions
Change individual days that require different hours or no availability.
Review Buffers and Notice Settings
Confirm that buffer times and minimum-notice rules are not removing more availability than intended.
Save and Test the Booking Page
Open the public calendar and confirm that the correct appointment times appear.
Use the troubleshooting tool for missing time slots
When an expected time is unavailable, use the Calendar Troubleshooting Tool to identify whether availability, buffer time, notice rules, conflicts, or another setting is blocking it.
Frequently Asked Questions
Where can I reorder the booking widget steps?
Can I customize calendar descriptions?
What happens when I delete a group calendar?
What settings are in the Connections tab?
Continue Learning
Continue learning how to configure calendar groups, booking widgets, availability, and external scheduling connections.
