Quick Answer
Create a group, add related calendars, and share one booking view
Open Calendar Settings, select Create Group, add the group name, description, template, and URL, save it, and then assign the appropriate calendars. You can share the group with a direct link or embed it on a website.
Organizing Multiple Calendars Without Sending Users to Different Links
You may have several calendars for different services, staff members, teams, or appointment types, but sending clients to separate booking links can create unnecessary confusion.
Calendar Groups let you display several calendars inside one booking view so clients can compare their options and select the calendar that fits their needs.
This creates a simpler scheduling experience and reduces the need to manage or explain multiple links.
This guide explains how to create, organize, share, embed, and manage Calendar Groups inside BizStackPro.
Calendar Groups at a Glance
When to Use a Calendar Group
Multiple Services
Present several service calendars in one place so clients can choose the service they need.
Multiple Teams
Organize booking options for sales, support, onboarding, or administrative teams.
Multiple Appointment Types
Group consultations, demonstrations, assessments, support calls, and other appointment types.
Website Booking Pages
Embed one grouped scheduling experience instead of placing several individual calendars on a page.
Before You Begin
Prepare the group structure and the calendars that will appear in it.
- Decide which calendars belong together.
- Choose a clear group name.
- Prepare a short group description.
- Choose the Classic or Neo template.
- Prepare a unique group URL.
- Decide the order in which calendars should appear.
- Confirm each calendar is configured and active.
- Decide whether the group will be shared by link, embedded, or both.
Finish the individual calendars first
Review each calendar’s name, description, availability, staff, meeting location, forms, payments, and notifications before placing it into a group.
How to Create a Calendar Group
Open Calendar Settings
Open the calendar configuration area inside BizStackPro.
Settings → CalendarsSelect Create Group
Click Create Group or the available option for adding a new calendar group.
Enter the Group Name
Add a clear name that represents the calendars being grouped.
Add a Description
Write a short explanation that helps clients understand the scheduling choices inside the group.
Choose the Template
Select the available Classic or Neo group template.
Create the Group URL
Enter a unique, readable URL for the grouped booking page.
Save the Group
Save the group so calendars can be added and organized.
Add Calendars to the Group
After creating the group, assign the individual calendars that should appear in the shared booking view.
Open an Existing Calendar
Edit a calendar that should be included in the group, or create a new calendar.
Open the Advanced Meeting Details
Find the group assignment option inside the calendar settings.
Select the Calendar Group
Choose the correct group from the available list.
Save the Calendar
Save the calendar and repeat the process for each calendar that should appear in the group.
Review the Group
Open the group booking page and confirm that all intended calendars appear.
Use clear calendar names
Each calendar name should make the choice easy to understand. Avoid names that rely on internal terminology clients may not recognize.
Manage the Calendar Group
Use the available group controls to update its display, calendars, sharing settings, and active status.
Rearrange Calendars
Change the order in which calendars appear inside the group.
Edit or Share
Use the edit and share controls to update group details or copy the link and embed code.
Activate or Deactivate
Pause or enable the calendars in the group using the available activation controls.
Delete the Group
Delete only the group while keeping its calendars, or choose the option that removes the group and associated calendars when that is truly intended.
Review deletion options carefully
Deleting only the group can preserve the individual calendars and their appointments. Confirm the selected option before completing any deletion.
Review Additional Calendar Preferences
Grouped calendars still depend on the settings of each individual calendar and the wider account preferences.
- Set the preferred start day of the week.
- Choose the preferred time format.
- Review each calendar’s time zone.
- Configure meeting locations such as Zoom, Google Meet, phone, or a physical address.
- Review each calendar’s working hours and date-specific availability.
- Confirm staff assignments and calendar connections.
- Review the public description and booking instructions.
Automate Calendar Group Booking Follow-Up
Calendar groups can be paired with workflows that respond to appointment activity from the calendars inside the group.
- Send an appointment confirmation.
- Send reminder emails or text messages.
- Notify assigned team members.
- Send reschedule or cancellation information.
- Add follow-up messages after the appointment.
- Update contact records, opportunities, or pipeline stages.
Avoid duplicate notifications
Review both calendar notifications and connected workflows so clients do not receive duplicate confirmations or reminders.
Test the Calendar Group
Review the full client experience before sharing or embedding the group.
- Open the direct group URL.
- Confirm the group name and description.
- Review the Classic or Neo template.
- Confirm all intended calendars appear.
- Check the calendar display order.
- Open each calendar from the group.
- Confirm available dates and times.
- Complete a test booking.
- Check confirmation and reminder messages.
- Test the embedded version on desktop and mobile.
- Confirm the iframe height does not create unnecessary scrolling.
Troubleshooting Calendar Groups
A calendar does not appear in the group
Open the calendar settings and confirm that the correct group is assigned. Save the calendar and refresh the public group booking page.
The calendars appear in the wrong order
Open the group menu and use Rearrange Calendars to change the display order.
The embedded group has too much scrolling
Increase the iframe height and retest the page on desktop and mobile. The required height depends on the template, number of calendars, and surrounding page layout.
The group URL will not save
Confirm that the group URL is unique and does not contain unsupported characters. Try another readable URL when the original is already in use.
The group is visible but a calendar cannot be booked
Review the individual calendar’s active status, availability, assigned staff, connected calendar conflicts, booking range, and other scheduling restrictions.
Frequently Asked Questions
What are calendar groups and how do they work?
Calendar groups combine multiple calendars into one booking view so clients can choose between different services, appointment types, teams, or scheduling options.
How do I create a calendar group?
Create a group from Calendar Settings, then add a name, description, template, and group URL. Add the appropriate calendars and use the group settings to share or embed the booking view.
Can I delete a calendar group without removing the calendars?
Yes. Choose the option that deletes only the group while keeping the individual calendars and their appointments.
How do I rearrange calendars in a group?
Open the group settings, select the menu beside the group name, and choose Rearrange Calendars.
Can I share the entire group with clients?
Yes. Use the direct group scheduling link or embed the group on a website using the provided iframe code.
What if my calendar group does not display correctly?
Review the group template and iframe dimensions. Increase the iframe height when the embedded group is cut off or creates unnecessary internal scrolling.
Related Help Guides
Need More Help?
Browse the Calendar help category for more calendar-group, multiple-calendar, booking-widget, availability, embedding, and scheduling guides.
