Quick Answer
Use the Affiliate Manager Media area to give affiliates approved promotional assets.
Go to Marketing → Affiliate Manager → Media, click Add File, upload the asset, and choose whether it should be associated with a specific affiliate campaign or made available more broadly.
Affiliates can then access the approved media through their portal, helping them promote with current and consistent materials.
Give Affiliates the Right Assets Without Constant Back-and-Forth
Affiliates often need promotional images, documents, banners, product information, links, and other approved resources before they can begin promoting a campaign.
When those files are shared through email, messaging platforms, or separate cloud folders, affiliates may struggle to determine which version is current or which asset belongs to a particular campaign.
The Affiliate Manager Media Library creates a central location for approved promotional materials. Administrators can upload assets, associate them with campaigns, and make them available through the affiliate portal.
A well-maintained library reduces support requests, limits the use of outdated content, and helps affiliates begin promoting more quickly.
Affiliate Media Library at a Glance
Before You Begin
Prepare your promotional assets before adding them to the Affiliate Manager Media Library.
- Confirm the affiliate campaign already exists.
- Review each asset for accuracy and current branding.
- Remove outdated pricing, dates, offers, or claims.
- Use clear filenames that affiliates can understand.
- Confirm the file format is appropriate for the intended use.
- Decide whether the asset belongs to one campaign or several.
- Prepare usage instructions when the purpose is not obvious.
- Confirm affiliates have access to the appropriate portal.
Review promotional claims before uploading
Affiliates may reuse the wording, images, and claims you provide. Review every asset for accuracy, brand consistency, disclosure requirements, and compliance before making it available.
Key Benefits of the Affiliate Media Library
Centralized Assets
Keep approved promotional resources in one location instead of distributing files through separate messages and folders.
Faster Affiliate Access
Affiliates can locate available campaign resources without waiting for an administrator to send them manually.
More Consistent Promotion
Providing approved materials helps affiliates use current branding, messaging, and campaign information.
Campaign Control
Associate assets with the appropriate campaign so affiliates see resources relevant to what they are promoting.
Step 1: Plan the Assets Affiliates Need
Build the library around the actual promotional tasks your affiliates are expected to complete.
Social Images
Provide appropriately sized images for the social platforms affiliates are most likely to use.
Banners
Include website or email banners when affiliates may promote through their own pages or newsletters.
Product Documents
Add approved guides, brochures, feature summaries, or other documents that support the offer.
Promotional Copy
Provide approved descriptions, campaign notes, talking points, or usage instructions where appropriate.
Step 2: Upload Media to Affiliate Manager
Add each approved asset to the Media area.
Open Marketing
Use the main navigation to open the Marketing section.
Open Affiliate Manager
Select Affiliate Manager to access campaigns, affiliates, commissions, payouts, and media.
Select Media
Open the Media area where affiliate promotional assets are managed.
Marketing → Affiliate Manager → MediaClick Add File
Choose the approved image, document, video, or other supported asset from your device or available storage.
Review the Asset
Confirm the correct file was selected and that its name clearly identifies the asset.
Save the File
Complete the upload so the asset becomes available within the Affiliate Manager media area.
Step 3: Assign Media to the Appropriate Campaign
Organize promotional assets so affiliates can quickly locate resources for the campaign they are promoting.
When possible, associate uploaded media with the correct affiliate campaign rather than placing every asset into a general library. This keeps promotional materials organized and reduces confusion.
Campaign Graphics
Store banners, logos, and promotional images with the campaign they support.
Sales Resources
Include brochures, product sheets, pricing information, and promotional documents where appropriate.
Training Materials
Upload onboarding guides, promotional tips, and campaign instructions that help affiliates succeed.
Marketing Copy
Provide approved messaging that affiliates can adapt for their own promotions while remaining consistent with your brand.
Step 4: Keep the Library Organized
An organized media library is easier for affiliates to navigate and easier for administrators to maintain.
- Use descriptive filenames.
- Remove outdated promotional materials.
- Update graphics when campaigns change.
- Replace expired pricing or offers.
- Group related resources together.
- Review the library regularly.
Step 5: Affiliate Access
Once promotional assets are available, affiliates can access the resources provided through their Affiliate Portal.
Depending on the available permissions and configuration, affiliates may be able to:
View Promotional Assets
Browse approved campaign resources directly inside their portal.
Download Files
Save images, documents, or other available assets for use in marketing campaigns.
Copy Links
Access available URLs and promotional resources supplied by the business.
Promote Faster
Spend less time requesting materials and more time promoting.
Step 6: Create a Professional Affiliate Experience
Your Affiliate Portal is often the primary location affiliates use to access campaigns, commissions, promotional resources, and media.
Keeping branding consistent and maintaining current promotional materials helps create a better overall affiliate experience while reducing unnecessary support requests.
Best Practices
Update Frequently
Remove expired assets and replace them with current promotional materials.
Keep Branding Consistent
Use approved logos, colors, messaging, and graphics throughout every campaign.
Reduce Duplicate Files
Maintain a clean media library so affiliates can easily locate the correct version.
Review Regularly
Schedule periodic reviews to ensure promotional resources remain accurate and useful.
Frequently Asked Questions
What types of files can I upload?
Supported file types depend on your account configuration but commonly include images, documents, videos, and other promotional resources.
Can affiliates download the media?
Yes. Available promotional assets can generally be accessed through the Affiliate Portal when permissions allow.
Should every campaign have its own media?
Whenever possible, organizing assets by campaign makes it easier for affiliates to locate the correct promotional materials.
How often should the media library be reviewed?
Review promotional resources regularly and whenever campaigns, branding, pricing, or offers change.
Continue Learning
Build a Better Affiliate Experience with BizStackPro
BizStackPro combines affiliate management, CRM, funnels, automation, media resources, payments, and reporting into one integrated platform, making it easier to support affiliates and grow your business from a single system.
