Quick Answer
Review commissions before approving and processing affiliate payouts.
Go to Marketing → Affiliate Manager → Payouts to review payout records under Pending, Approved for Payout, Paid, and Denied Payouts.
Verify the affiliate, campaign, commission amount, transaction history, refunds, payout method, and due date before approving a payout. After paying the affiliate through PayPal, bank transfer, or another approved method, update the record to show that payment has been completed.
Managing Affiliate Payouts Without Missing Important Details
Affiliate payouts are the final stage of the commission process. Affiliates first generate qualifying referrals or sales, commissions are calculated according to campaign settings, and the resulting earnings are organized into payout records for review.
A payout should not be approved only because an amount appears in the payout area. The underlying transactions may still need to be checked for refunds, chargebacks, duplicate commissions, manual adjustments, or incorrect campaign attribution.
Payout terms create a delay between the original transaction and the payment date. This delay gives you time to verify that the sale remains valid before paying the affiliate.
A consistent review process helps protect the business while giving affiliates clearer and more dependable payment records.
Affiliate Payout Workflow at a Glance
Payout records move through several stages from commission generation to completed payment.
Before You Begin
Gather the information needed to review payouts accurately.
- Confirm the affiliate campaign and commission settings.
- Review the payout delay or payment terms for the campaign.
- Confirm the affiliate has supplied a valid payout method.
- Check the original sales and transaction records.
- Review refunds, cancellations, disputes, and chargebacks.
- Confirm manual commissions were entered correctly.
- Verify the affiliate is still eligible to receive payment.
- Confirm the payout total matches your internal records.
- Keep documentation for payments made outside BizStackPro.
Approval and payment are separate actions
Approving a payout confirms that the amount is eligible for payment. It does not necessarily mean the affiliate has already received the money. Complete the payment through the selected method and then update the payout record.
Step 1: Open the Affiliate Payouts Area
Begin in the Payouts section of Affiliate Manager.
Open Marketing
Use the main navigation to open the Marketing area.
Open Affiliate Manager
Select Affiliate Manager to access campaigns, affiliates, commissions, and payout records.
Select Payouts
Open the Payouts area to review affiliate payment records.
Marketing → Affiliate Manager → PayoutsReview the Available Tabs
Use the payout status tabs to locate pending, approved, paid, or denied records.
Step 2: Understand the Payout Statuses
Payout status shows where each affiliate payment is within your review and payment process.
Pending
Contains payout records waiting for administrator review. Verify the underlying commissions before taking action.
Approved for Payout
Contains reviewed payouts that have been approved and are ready to be paid.
Paid
Contains payout records that have completed the payment process.
Denied Payouts
Contains payouts that were rejected because they were not eligible, accurate, or ready for payment.
Step 3: Review a Pending Payout
Review the details behind the payout before approving it.
- Confirm the correct affiliate is listed.
- Review the campaign connected to the payout.
- Compare the commission amount with the qualifying sales.
- Check whether any transactions were refunded or disputed.
- Confirm recurring commissions are still valid.
- Review any manually added commissions.
- Confirm the payout due date has been reached.
- Verify the affiliate payout method.
Investigate unexpected totals
If the amount is higher or lower than expected, review the campaign commission rules, product eligibility, recurring transactions, manual entries, refunds, and date range before approving the payout.
Step 4: Approve or Deny Affiliate Payouts
After reviewing the payout details, choose the appropriate action.
Approve the Payout
Move the payout to Approved for Payout after confirming the commission is accurate and all payout conditions have been met.
Deny the Payout
Deny the payout if the commission is invalid, the sale was refunded, duplicate commissions exist, or additional review is required.
Document Your Decision
Keep internal notes explaining unusual approvals, denials, or manual adjustments for future reference.
Step 5: Configure Payout Terms
Payout terms determine how long commissions remain pending before becoming eligible for payment.
- Configure payout delays such as NET-30 when appropriate.
- Allow time for refunds and chargebacks to occur.
- Use consistent payout schedules across campaigns whenever possible.
- Clearly communicate payout timing to affiliates.
Step 6: Choose a Payout Method
BizStackPro supports multiple payout workflows depending on how your affiliate program operates.
PayPal
When properly configured, PayPal Payouts can simplify the affiliate payment process.
Bank Transfer
Export payout information and complete payments through your preferred banking solution.
Other External Methods
Complete payments outside the platform while maintaining accurate payout records inside Affiliate Manager.
Step 7: Processing PayPal Payouts
PayPal can streamline affiliate payments when supported by your account configuration.
Verify PayPal Configuration
Confirm both the business and affiliate have completed the required PayPal setup.
Review Approved Payouts
Verify the payout totals before sending payments.
Complete the Payment
Process the payment through the configured PayPal workflow and verify successful completion.
Step 8: Processing External Payments
If payments are completed outside BizStackPro, update the payout records after payment has been sent.
- Export payout information if needed.
- Send payments through your preferred provider.
- Keep payment confirmations.
- Mark completed payouts as paid.
- Maintain accounting records for reconciliation.
How Affiliate Payout Records Are Generated
Qualifying commissions accumulate according to the rules defined within each affiliate campaign.
Monthly payout records are created using those commission totals together with the campaign payout schedule. The resulting payout enters the Pending status until reviewed.
Review before every payment cycle
Even long-running affiliate programs should review payout records before each payment period to catch refunds, duplicate commissions, manual adjustments, or unusual activity.
Frequently Asked Questions
How do I approve or deny affiliate payouts?
Open the Pending tab, review the payout, then approve or deny it after verifying the commission details.
When are payout records generated?
Payout records are generally generated monthly according to your campaign payout schedule.
Can I use PayPal for affiliate payouts?
Yes. When PayPal Payouts is properly configured, eligible payouts can be processed through PayPal.
Can affiliates receive bank transfers?
Yes. When bank transfer is enabled, affiliates can provide their banking information through the available payout settings.
