Quick Answer
Connect Zoom and select it as the meeting location
Go to Calendars → Calendar Settings → Connections → Video Conferencing , connect your Zoom account, and then select Zoom as the Meeting Location for a supported Round Robin or Collective calendar.
Making Every Booking Automatically Include a Meeting Link
Creating and sending meeting links manually can add unnecessary work to your appointment process.
Connecting Zoom allows BizStackPro to generate meeting links automatically when bookings are created through supported calendar types.
Without the connection, you may need to create Zoom meetings manually or risk leaving the meeting link out of appointment confirmations.
Once configured, the Zoom integration makes meeting invitations more consistent and gives each supported booking a ready-to-use join link.
Recommended sequence: Connect Zoom → select Zoom as the calendar’s Meeting Location → create a test booking → confirm that the appointment includes a Zoom link.
At a Glance
Connection area
Calendar Settings
Dynamic links
Round Robin and Collective calendars
Other calendars
Use a static Zoom link
Account limit
One Zoom account per subaccount
Before You Begin
Confirm that your account access and calendar type support the Zoom configuration you intend to use.
- Have an active Zoom account and its sign-in credentials.
- Confirm that you can access the correct BizStackPro subaccount.
- Make sure you have permission to manage calendar connections.
- Identify the calendar that should use Zoom as its meeting location.
- Use a Round Robin or Collective calendar when you need a unique Zoom link generated for each booking.
- Prepare a manually created static link for Event or Class Booking calendars.
Connect Your Zoom Account
Add Zoom through the video-conferencing connections in your calendar settings.
1. Open Calendar Connections
Go to Calendars → Calendar Settings → Connections .
2. Open Video Conferencing
Select the Video Conferencing tab.
3. Add Zoom
Select Add New, choose Zoom, and then select Connect.
4. Authorize the connection
Sign in to Zoom and approve the requested access.
5. Confirm the connection
Return to BizStackPro and verify that Zoom appears as an active connection.
If Zoom is not available: Confirm that you are working in the correct subaccount and have permission to manage its calendar connections.
Add Zoom Links to a Calendar
Connecting the Zoom account does not automatically assign Zoom to every calendar. Select it as the meeting location for each supported calendar where it should be used.
1. Verify the Zoom connection
Confirm that Zoom is connected under Calendar Settings → Connections.
2. Open the calendar settings
Locate the calendar you want to update and edit its settings.
3. Find Meeting Location
Scroll to Meeting Location, which is typically located under the team-member settings.
4. Select Zoom
Choose Zoom as the meeting location.
5. Save the calendar
Select Save to apply the updated meeting location.
Important: Dynamic Zoom links are supported only for Round Robin and Collective calendars.
Supported Calendars and Workarounds
Dynamic Zoom Links
Round Robin and Collective calendars generate a unique Zoom meeting link for each new booking.
Static Zoom Links
For Event and Class Booking calendars, create the Zoom meeting manually and paste its link into the calendar as a custom, static meeting location.
Test the Zoom Connection
Test the complete booking flow before sending customers to the calendar.
1. Create a test booking
Schedule a test appointment through the calendar where Zoom was selected as the meeting location.
2. Review the appointment
Confirm that a Zoom link appears in the resulting booking.
3. Check the customer communication
Review the relevant confirmation or reminder to make sure the meeting information is included as expected.
Limitations
One Zoom account per subaccount
Each BizStackPro subaccount can have only one Zoom account connected at a time.
Dynamic links have limited calendar support
Automatically generated Zoom links are available only for Round Robin and Collective calendars.
Other calendars require static links
Event and Class Booking calendars require a manually created Zoom link entered as a custom meeting location.
Frequently Asked Questions
Which calendars support dynamic Zoom links?
Round Robin and Collective calendars generate a unique Zoom link for each booking.
How can I use Zoom with other calendar types?
For Event and Class Booking calendars, generate a Zoom link manually and paste it into the calendar as a static meeting location.
Can I connect multiple Zoom accounts?
No. Each BizStackPro subaccount can connect only one Zoom account at a time.
